VC SIS: Child Nutrition Consortium Meeting

Thursday, March 6, 2025

Event Date 03/06/2025

MEETING DESCRIPTION:
This consortium meeting is intended to provide support to Child Nutrition Directors and Assistant Directors who manage student meal programs using Q Food Services.  This quarterly meeting will keep you informed on the latest updates to the software, processes, and will allow you to communicate and get feedback on best practices from other organizations who are also working in Q Food Services.  

VC SIS: English Language Learner for Experienced Users

Thursday, February 27, 2025

Event Date 02/27/2025
COURSE DESCRIPTION:
Whether you are new to the English Language Learner module in Q SIS or just need a refresher, this class will prepare you to successfully record and track ELPAC (English Language Proficiency Assessments for California) and other English Language Learner data seamlessly. You will learn to use the English Learner application as intended, as a comprehensive tool to track the status, placement, history, reclassification and test results of students in an English Learner Development program. You will come away from this training with the knowledge, understanding and skills to enter English Learner data in Q properly ensuring students receive appropriate services and support during their educational journey and to avoid state reporting errors in CALPADS. While receiving hands-on guided instruction, you will be introduced to the features of Q which are interconnected with the English Language Learner module such as Student Demographics, English Learner Proficiency Status, Program History, Communication Tracking and Test History.

COURSE REQUIREMENTS:
A basic understanding of English Learner Module or completion of the Intro English Language Learner Canvas course. 

VC SIS: Maintaining and Updating Student Schedules Canvas Training

Monday, February 24, 2025

Event Date 02/24/2025

COURSE DESCRIPTION:
In this session, you will learn to schedule students one at a time using Student Schedules and as a group using Assign Students, and Mass Schedules.  You will also learn best practices for unscheduling and rescheduling students during the school year and before the start of school without losing attendance, as well as handling unusual changes to the master schedule mid-year.  

Topics covered include:  

• Using Student Schedules to Schedule and Unschedule a student

• Using course plans as a scheduling tool

• Using the Walk-in Scheduler

• Using Mass Schedules to move an entire class from one section to another

• Fixing and maintaining schedules during the school year

• Change of teachers mid-year

This robust class is designed to conveniently fit into your busy work schedule. It is held over a 3 week period of time asynchronously. It’s flexible in that you may choose to finish all 4 hours of instruction in one setting, or to spread out the material over a span of time during the 3 weeks. You will receive feedback from your instructor throughout the time you spend in the course. Upon successful completion you will receive a digital badge/certificate you can add to your resume/portfolio and or provide to your LEA showing off your new skill set and ability in Q.

COURSE REQUIREMENTS:
This is a hands-on, self-guided, asynchronous, Canvas course. Participants will need a desktop / laptop computer with internet access to be able to complete the assignments in Q SIS game training database. Your instructor will send you information about how to get started in Canvas and how to log into our training system prior to the beginning date of the class. 

Recommended Prerequisite: Intro to Q Canvas Training

Q SIS Consortium Mtg

Thursday, February 20, 2025

Event Date 02/20/2025

MEETING DESCRIPTION:
This meeting is open to and recommended for Q primary support contacts who assist their LEAs in managing Q Software and State Reporting using Q Software.  This meeting is a monthly meeting for you to receive important up-to-date information and collaborate with other Q Consortium contacts using Q software.

VCSIS: Q Chat Live

Wednesday, February 12, 2025

Event Date 02/12/2025
SESSION DESCRIPTION:
Q Chat Live is an informal, monthly, online session with access to subject matter experts.  Do you have questions about Q that you haven’t gotten around to ask your district support staff about? Or, maybe you have a question on how other districts are handling a certain situation in Q? The Q café will review timely Q related topics and include an open forum for our Q users’ community to ask any Q related question.

VC SIS: New to Secondary Scheduling

Thursday, February 6, 2025

Event Date(s) 02/04/2025 - 02/06/2025

COURSE DESCRIPTION:
Are you being asked to build your Middle School or High School’s master schedule for the first time? Are you part of a scheduling team or have prior experience but need a comprehensive refresher? Then you should take this class which will guide you through the entire process using QSIS software. 

Using a 3 phase approach (1-course collection, 2-master schedule construction and 3-master schedule adjustment) taking you through the processes, as well as the software, this course is designed to give you an intensive study of secondary scheduling from start to finish.

Secondary scheduling is a group project, so do not hesitate to bring your entire team!

COURSE REQUIREMENTS:
Recommended Prerequisite: VCSIS Schedule Building Theory (AKA Master Schedule Roadmap)

VC SIS: New to Secondary Scheduling

Wednesday, February 5, 2025

Event Date(s) 02/04/2025 - 02/06/2025

COURSE DESCRIPTION:
Are you being asked to build your Middle School or High School’s master schedule for the first time? Are you part of a scheduling team or have prior experience but need a comprehensive refresher? Then you should take this class which will guide you through the entire process using QSIS software. 

Using a 3 phase approach (1-course collection, 2-master schedule construction and 3-master schedule adjustment) taking you through the processes, as well as the software, this course is designed to give you an intensive study of secondary scheduling from start to finish.

Secondary scheduling is a group project, so do not hesitate to bring your entire team!

COURSE REQUIREMENTS:
Recommended Prerequisite: VCSIS Schedule Building Theory (AKA Master Schedule Roadmap)

VC SIS: New to Secondary Scheduling

Tuesday, February 4, 2025

Event Date(s) 02/04/2025 - 02/06/2025

COURSE DESCRIPTION:
Are you being asked to build your Middle School or High School’s master schedule for the first time? Are you part of a scheduling team or have prior experience but need a comprehensive refresher? Then you should take this class which will guide you through the entire process using QSIS software. 

Using a 3 phase approach (1-course collection, 2-master schedule construction and 3-master schedule adjustment) taking you through the processes, as well as the software, this course is designed to give you an intensive study of secondary scheduling from start to finish.

Secondary scheduling is a group project, so do not hesitate to bring your entire team!

COURSE REQUIREMENTS:
Recommended Prerequisite: VCSIS Schedule Building Theory (AKA Master Schedule Roadmap)

VCSIS: Intro to English Language Learner

Monday, February 3, 2025

Event Date 02/03/2025
Intro to English Learner will give you an overview of the English Learner program including information on how to determine ELAS and Primary Language and what reports to run in Q.  This training is a prerequisite to VC SIS: English Language Learner for Experienced Users.

VC Frontline Consortium Meeting

Thursday, January 30, 2025

Event Date 01/30/2025

This series of multi-session consortium meetings will focus on the Frontline systems and their integration in Ventura County.

ERP-CA (formerly Escape) System that will then transfer to Frontline Absence Management (Abs Mgmnt), Time & Attendance (T/A), and your respective Student Information System (SIS). 

Suggested LEA team attendees:  Leadership, HR staff, payroll staff, substitute recruiters

Possible topics to be covered in the session:

• General issues experienced by the county LEAs
• Information exchange group forum
• Upcoming changes to Frontline products
• County-wide changes to Frontline synchronization

VC SIS: Pre-Re-Enrollments and Info-Update

Wednesday, January 29, 2025

Event Date 01/29/2025

This session is recommended for individuals responsible for enrolling students and managing student demographics information. 

This session focuses on:

• Enrollment of Students
• Online Pre-Enrollment
• Online Info Update and Re-Enrollment in Parent Connect

An overview of other areas of Enrollment:

• Contact Editor
• Contact Confirmation
• Student Documents
• Enrollment Reports

It may also introduce:

• Records Access
• Records Authorization 

VC SIS: Intro to Q Reports Canvas Training

Monday, January 27, 2025

Event Date 01/27/2025

COURSE DESCRIPTION:
Intro to Q Reports is a course that will walk you through all of the areas of a report in Q. You will learn where to find reports, how to sort and filter selections to get the most meaningful data, how to save custom settings, and how to publish your report results to a .pdf or export to Excel. Additionally, you will delve into Report Writer, learn to design a custom report and how to effectively use Pivot Tables allowing you to drill down to the precise data you need.

This robust class is designed to conveniently fit into your busy work schedule. It is held over a 3 week period of time asynchronously. It’s flexible in that you may choose to finish all 4 hours of instruction in one setting, or to spread out the material over a span of time during the 3 weeks. You will receive feedback from your instructor throughout the time you spend in the course. Upon successful completion you will receive a digital badge/certificate you can add to your resume/portfolio and or provide to your LEA showing off your new skill set and ability in Q.

COURSE REQUIREMENTS:
This is a hands-on, self-guided, asynchronous, Canvas course. Participants will need a desktop / laptop computer with internet access to be able to complete the assignments in Q SIS game training database. Your instructor will send you information about how to get started in Canvas and how to log into our training system prior to the beginning date of the class.

VC SIS: Schedule Building Theory

Thursday, January 23, 2025

Event Date(s) 01/22/2025 - 01/23/2025

COURSE DESCRIPTION:
This hands-on learning session teaches you best scheduling practices for successfully constructing a school master schedule. You will participate in fun, instructor-led, team activities and build a physical master schedule from start to finish without utilizing any specific SIS software. This universal approach stresses master schedule construction concepts that ensure each student’s needs are met. You will become familiar with master schedule terminology and adopt best practice strategies to:

• Resolve potential schedule conflicts with single course offerings (singletons)

• Balance section size for multiple course offerings (doubletons and multiples)

• Properly place specialty sections such as Academies, Block Schedules, Cycle Days, Team Teaching and more (constraints)

VC SIS: Schedule Building Theory

Wednesday, January 22, 2025

Event Date(s) 01/22/2025 - 01/23/2025

COURSE DESCRIPTION:
This hands-on learning session teaches you best scheduling practices for successfully constructing a school master schedule. You will participate in fun, instructor-led, team activities and build a physical master schedule from start to finish without utilizing any specific SIS software. This universal approach stresses master schedule construction concepts that ensure each student’s needs are met. You will become familiar with master schedule terminology and adopt best practice strategies to:

• Resolve potential schedule conflicts with single course offerings (singletons)

• Balance section size for multiple course offerings (doubletons and multiples)

• Properly place specialty sections such as Academies, Block Schedules, Cycle Days, Team Teaching and more (constraints)

Q SIS Consortium Mtg

Thursday, January 16, 2025

Event Date 01/16/2025

MEETING DESCRIPTION:
This meeting is open to and recommended for Q primary support contacts who assist their LEAs in managing Q Software and State Reporting using Q Software.  This meeting is a monthly meeting for you to receive important up-to-date information and collaborate with other Q Consortium contacts using Q software.

VCSIS: Q Chat Live

Wednesday, January 15, 2025

Event Date 01/15/2025
SESSION DESCRIPTION:
Q Chat Live is an informal, monthly, online session with access to subject matter experts.  Do you have questions about Q that you haven’t gotten around to ask your district support staff about? Or, maybe you have a question on how other districts are handling a certain situation in Q? The Q café will review timely Q related topics and include an open forum for our Q users’ community to ask any Q related question.

VC SIS: Food Services Bootcamp

Tuesday, January 14, 2025

Event Date 01/14/2025

BOOTCAMP DESCRIPTION:
This comprehensive Food Services Bootcamp covers the vital areas of the Food Service module such as Food Services Setup, Reimbursements, Direct Certification, Eligibility and Point of Sale. The knowledge gained from this course will sharpen your skills so that you can confidently leverage the Q Food Service application to meet your Child Nutrition Program’s needs and comply with state reporting requirements.

VCSIS: Intro to Q Canvas Training

Monday, January 6, 2025

Event Date 01/06/2025

COURSE DESCRIPTION:
Intro to Q is an introductory class developed to get you acquainted with Q software by providing a general overview of its applications and various modules. You will be introduced to and become familiar with navigating Q’s Home Page, Table of Contents, Q Wiki and Reports. Additionally, the Enrollment module will be emphasized covering most areas to include Student Editor and Contact Confirmation. By the end of the class not only will you feel confident navigating the software, you will understand the terminology, best business practices, and how to run a report.

This class is designed to conveniently fit into your busy work schedule. It is held over a 2 week period of time asynchronously. It’s flexible in that you may choose to finish all 4 hours of instruction in one setting, or to spread out the material over a span of time during the 2 weeks. You will receive feedback from your instructor throughout the time you spend in the course. Upon successful completion, you will receive a digital badge/certificate you can add to your resume/portfolio and or provide to your LEA showing off your new skill set and ability in Q.

COURSE REQUIREMENTS:
This is a hands-on, self-guided, asynchronous, Canvas course. Participants will need a desktop / laptop computer with internet access to be able to complete the assignments in Q SIS game training database. Your instructor will send you information about how to get started in Canvas and how to log into our training system prior to the beginning date of the class.

VC SIS: Secondary Scheduling (Exp. Users)

Thursday, December 12, 2024

Event Date(s) 12/10/2024 - 12/12/2024

COURSE DESCRIPTION:
Do you build the master schedule for your Middle School or High School?  Do you have experience with master scheduling, but need more training for the Q SIS?  Do you have experience collecting course requests, adding sections to the master schedule, and hand scheduling students?

If you said yes to all those questions, you may be a good candidate for this training! This training is shortened and fast tracked to accommodate staff who have experience in Secondary Scheduling but may need to brush up on using the latest version of Q SIS to get the job done.  We will also give you tips and tricks to make your job a bit easier.

COURSE REQUIREMENTS:
Recommended Prerequisite: VCSIS Schedule Building Theory and or previous experience in building a Master Schedule.

VCSIS: Q Chat Live

Wednesday, December 11, 2024

Event Date 12/11/2024
SESSION DESCRIPTION:
Q Chat Live formally named Virtual Q Café is a casual, monthly, online session with access to subject matter experts.  Do you have questions about Q that you haven’t gotten around to ask your district support staff about? Or, maybe you have a question on how other districts are handling a certain situation in Q? The Q café will review timely Q related topics and include an open forum for our Q users’ community to ask any Q related question.

VC SIS: Secondary Scheduling (Exp. Users)

Wednesday, December 11, 2024

Event Date(s) 12/10/2024 - 12/12/2024

COURSE DESCRIPTION:
Do you build the master schedule for your Middle School or High School?  Do you have experience with master scheduling, but need more training for the Q SIS?  Do you have experience collecting course requests, adding sections to the master schedule, and hand scheduling students?

If you said yes to all those questions, you may be a good candidate for this training! This training is shortened and fast tracked to accommodate staff who have experience in Secondary Scheduling but may need to brush up on using the latest version of Q SIS to get the job done.  We will also give you tips and tricks to make your job a bit easier.

COURSE REQUIREMENTS:
Recommended Prerequisite: VCSIS Schedule Building Theory and or previous experience in building a Master Schedule.

VC SIS: Secondary Scheduling (Exp. Users)

Tuesday, December 10, 2024

Event Date(s) 12/10/2024 - 12/12/2024

COURSE DESCRIPTION:
Do you build the master schedule for your Middle School or High School?  Do you have experience with master scheduling, but need more training for the Q SIS?  Do you have experience collecting course requests, adding sections to the master schedule, and hand scheduling students?

If you said yes to all those questions, you may be a good candidate for this training! This training is shortened and fast tracked to accommodate staff who have experience in Secondary Scheduling but may need to brush up on using the latest version of Q SIS to get the job done.  We will also give you tips and tricks to make your job a bit easier.

COURSE REQUIREMENTS:
Recommended Prerequisite: VCSIS Schedule Building Theory and or previous experience in building a Master Schedule.

Q SIS Consortium Mtg

Thursday, December 5, 2024

Event Date 12/05/2024

MEETING DESCRIPTION:
This meeting is open to and recommended for Q primary support contacts who assist their LEAs in managing Q Software and State Reporting using Q Software.  This meeting is a monthly meeting for you to receive important up-to-date information and collaborate with other Q Consortium contacts using Q software.

VC Frontline Consortium Meeting

Thursday, December 5, 2024

Event Date 12/05/2024

This series of multi-session consortium meetings will focus on the Frontline systems and their integration in Ventura County.

ERP-CA (formerly Escape) System that will then transfer to Frontline Absence Management (Abs Mgmnt), Time & Attendance (T/A), and your respective Student Information System (SIS). 

Suggested LEA team attendees:  Leadership, HR staff, payroll staff, substitute recruiters

Possible topics to be covered in the session:

• General issues experienced by the county LEAs
• Information exchange group forum
• Upcoming changes to Frontline products
• County-wide changes to Frontline synchronization

Q Administrator Support Training

Wednesday, December 4, 2024

Event Date 12/04/2024
Topics covered include:

• Q Permissions and protection of student data, 
• CALPADS Overview, 
• Programs, 
• Marks Setup
• Track Review
• New Year
• Year End
• PreEnrollment/ReEnrollment Overview
• EL Overview
• Ticket best practices/recommendations
• Grad Requirements